Privacy Policy

of the Public Affairs Solutions website

We’re glad to have you visiting our web pages and would like to provide you with some essential information regarding our commitment to the security and confidentiality of personal data.

At Public Affairs Solutions, we respect and protect your privacy. This policy explains how we collect, use, and safeguard your personal data when you use our platform and associated services. We’ve created this document in clear and accessible language because we believe in transparency and in building a relationship of trust with our community.

By “Public Affairs Solutions Websites,” we mean any web page (website, landing page, etc.) owned, managed, or operated under the Public Affairs Solutions umbrella. Examples: https://publicaffairssolutions.ro/

Please check this section regularly, as the policy may undergo changes or updates. Any significant changes to this policy will be communicated.

In addition to this policy, we kindly ask you to review our Cookie Policy.

Who are we

 

Information about Public Affairs Solutions

Public Affairs Solutions is headquartered in Str. Daniel Danielopolu 30-32, Herastrau Business Center, 3rd Floor, 014134, Sector 1, Bucuresti and is registered with the Registry of Commerce under the number J2007002701407, having the fiscal code RO21045170.

Points of contact

E-mail: dpo@publicaffairssolutions.ro

Use of the Public Affairs Solutions Website

 

By accessing or using any part/function of the Public Affairs Solutions Websites, you agree to accept and comply with the terms, conditions, and policies mentioned and/or available via hyperlink, and you confirm that you are at least of legal age in accordance with applicable national legislation. If you do not accept the terms, conditions, and policies outlined in this documentation, then you should not continue accessing our site and/or using our services.

Intellectual Property Rights

 

The content of the Public Affairs Solutions Website — images, texts, web graphic elements, scripts, software, design rights, model rights, patents, and registered trademarks — is the sole property of Public Affairs Solutions and is protected by copyright and related rights laws, as well as by intellectual and industrial property laws. The use of any of the above-mentioned elements without the consent of Public Affairs Solutions is punishable according to applicable legislation.

Public Affairs Solutions may, through an agreement, grant the user/client the right to use certain site content in a specifically described manner. This agreement applies strictly to the defined content(s), for the period set out in the agreement, and only to the person(s) who have been permitted to use such content, without granting permission to use other content from the Public Affairs Solutions Website.

The use on the Public Affairs Solutions Website of any registered trademark name does not constitute advertising for that company. Public Affairs Solutions does not assume responsibility and cannot be held liable for any damages resulting from the use of the site’s content.

Please report any potential copyright infringement identified on the site to the address dpo@publicaffairssolutions.ro.

Where we collect data about you from

 

In general, the personal data we collect is provided by you via email, through the Public Affairs Solutions Website, social media platforms, or during your visits to our office. Occasionally, during recruitment processes, we may collect data about you from specialized online platforms (eJobs, LinkedIn, etc.) or from the CVs you send us. Additionally, when you interact with us on social media (such as likes, shares, comments, reviews, etc.), we will inevitably have access to information about you—particularly data you have made public on your social media profile.

How We Use Personal Data

 

Please find below the purposes for which we process your personal data, the individuals who have access to your data, and how we store it.

 

1. When you interact with us through the contact channels available on the website or social media

 

If you interact with us using the contact details available on the contact pages/forms of the Public Affairs Solutions Website, or if you communicate with us via messaging features on social media platforms (e.g., feedback, complaints, information requests, etc.), we will use your contact information and the data you provide to offer you information and offers regarding our services, to address the issue you reported, to evaluate customer satisfaction, and to continuously improve the services we provide.

 

Personal Data

Name, surname, phone number, email address, Internet Protocol (IP), cookie ID, data you have made public on your social media profile, and any other data you voluntarily send us.

Lawfulness of processing

  • We process your data to take steps at your request prior to entering into a contract (Art. 6/1/b of Regulation (EU) 2016/679).
  • We also process your data in pursuit of our legitimate interest to respond to any questions, complaints, or recommendations you send us, and to improve our services and the experience we offer to our clients (Art. 6/1/f of Regulation (EU) 2016/679).

Who we may share your data with

  • IT service providers for our company (data hosting and storage) or providers to whom we outsource certain technical support services for our website, or providers of customer relationship management systems
  • The platform on which our website was developed and which hosts our website
  • Social media platforms: Facebook, Instagram, LinkedIn, YouTube
  • Regulatory authorities and other state bodies, if required by legal or statutory obligations

We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary steps to ensure that external service providers who have access to your data have implemented physical, electronic, and managerial security measures to protect it.

How long we will store the data

We will not retain communications in our database that are older than 1 year from the date of the last interaction.

Data transmitted via social media platforms will be stored by those platforms in accordance with their own policies.

Where is the data stored

Data recorded through the Website will be stored on the hosting provider’s servers.

Data transmitted via social media platforms will be stored by those platforms in accordance with their own policies.

Any data we download locally will be stored on our secure local servers and in the cloud.

2. Processing of candidate data during the recruitment process via email (flow gathered from the website page)

 

We will process the data you provide when contacting us via the email address listed in the contact section of our website, for the purpose of applying for an internship position or a role within our team, if the information you have provided matches the employee profile we are seeking.

Important: The resume you submit must not contain sensitive data regarding:

  1. racial or ethnic origin;
  2. political affiliations;
  3. philosophical or religious beliefs;
  4. membership in a trade union or political party;
  5. criminal history or legal proceedings and related penalties or fines;
  6. involvement in any illegal or inappropriate behavior and associated sanctions; or
  7. any national identification number of an individual.

Personal Data

- Identification data: full name, contact details (email and phone)

- Other information provided at the employer’s request, depending on the stage of the selection process:

- CV, certifications, skills, and qualifications for the desired position

- Cover letter, previous and/or relevant work experience or other experiences

- Information from interviews and phone discussions you may have, if applicable

- Details about the type of position you are seeking, current and/or desired salary, and other information related to compensation and benefits packages, willingness to relocate, other job preferences, and preferred type of organization

- Information from references and/or data obtained through background checks (if applicable), including information provided by third parties and/or letters of recommendation

- Information related to your previous employment history

- Other information voluntarily provided by the candidate

Sensitive and/or Demographic Personal Data

Sensitive and/or demographic information voluntarily provided by the candidate during the recruitment process, such as: citizenship and/or information about citizenship, the candidate’s medical or health information, data regarding racial, ethnic, or religious origin.

Lawfulness of processing

We process your data based on our legitimate interest, specifically for the purpose of facilitating your access to products on the online platform and to the features associated with your account (Art. 6/1/f of Regulation (EU) 2016/679).

Who we may share your data with

- Representatives or authorized agents of the company who have, or may have under contract, responsibilities related to human resources management.

- Regulatory authorities and other state institutions, if required by legal or statutory obligations.

We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary steps to ensure that external service providers who have access to your data have implemented physical, electronic, and managerial security measures to protect the data.

How long we will store the data

We will not retain candidate data that is older than 3 years.

Where is the data stored

The data we download locally will be stored on our secure local servers and in the cloud.

3.When you react to content on social media or share information from the website

 

We are present on Facebook, Instagram, LinkedIn, and YouTube. Whenever you interact with us through our accounts on these platforms (e.g., comments, likes, shares, reviews, etc.), we will have access to the publicly available data on your profiles.

Personal Data

Name, image, and any other publicly accessible information on your social media profile or voluntarily communicated by you.

Lawfulness of processing

We process your data to take steps at the data subject’s request prior to entering into a contract (Art. 6/1/b GDPR), or based on our legitimate interest (Art. 6/1/f GDPR) to respond to any questions, complaints, or recommendations you send us, to improve the services and experience we offer to our clients, and out of our legitimate interest to keep you informed about updates published by Public Affairs Solutions that may be of interest to you.

Who we may share your data with

  • Social media platforms: Facebook, Instagram, LinkedIn, YouTube
  • Regulatory authorities and other state institutions, if required by legal or statutory obligations.

Vom dezvălui datele dvs. cu caracter personal numai în măsura în care acest lucru este strict necesar pentru atingerea scopului urmărit. Am luat toate măsurile necesare pentru a ne asigura că și furnizorilor externi de servicii care au acces la datele dvs. au implementat măsuri de securitate fizică, electronică și managerială pentru protejarea datelor. .

How long we will store the data

Data transmitted through social media platforms will be stored by those platforms in accordance with their own policies.

Where is the data stored

The data is stored on the servers of the social media platforms, located in the European Union or the United States.

The data we download locally will be stored on our secure local servers and in the cloud.

 

4. Facilitating a smooth and enjoyable browsing experience on our website

 

When you access our website, we collect data about you through online identifiers (cookies and IP), which are stored in log files.

We use this information to help design our website in a way that better suits the needs of our users. Additionally, we may use your IP address to help diagnose any server issues and to manage our website, maintain the security of our website and prevent fraud, authorize the use of services available on our website, analyze trends, track visitor movement, and collect general demographic information to help identify visitor preferences.

You can find more information about cookies, as well as how to delete cookies and disable tracking, by accessing the Cookie Policy available on our website.

 

Personal Data

Internet Protocol (IP), general location of the computer or device (country-level), website browsing history, timestamp, request/action, browser type and version, and operating system version

Other information generated while you use our website, including details about when, how often, and under what circumstances you use it

Lawfulness of processing

  • We use cookies that make your browsing experience on our website smooth and enjoyable, based on our legitimate interest (Art. 6/1/f of Regulation (EU) 2016/679).
  • Non-essential cookies are not used without your consent (Art. 6/1/a of Regulation (EU) 2016/679).

Who we may share your data with

  • IT service providers for our company (data hosting and storage) or providers to whom we outsource certain technical support services for our website, or providers of customer relationship management systems
  • Regulatory authorities and other state institutions, if required by legal or statutory obligations

We will disclose your personal data only to the extent strictly necessary to achieve the intended purpose. We have taken all necessary measures to ensure that external service providers who have access to your data have implemented physical, electronic, and managerial security measures to protect the data.

How long we will store the data

There are essential cookies that are deleted when you close your browser, session cookies, and persistent cookies.

You can find more information about the duration of the cookies we use in the Cookie Policy.

Where is the data stored

The data collected through our own cookies will be stored on the hosting provider’s servers.

Is the data processed by Public Affairs Solutions secure?

 

Public Affairs Solutions places a strong emphasis on protecting your data and applies appropriate technical and organizational measures to ensure the protection of the processed personal data. These measures are suitable for the associated risks and the categories of protected data. In particular, the data is safeguarded against unauthorized sharing, access by unauthorized persons, processing in violation of applicable laws, as well as alteration, loss, damage, or destruction.

However, please remember that, unfortunately, no data transmission can be guaranteed to be 100% secure.

If you suspect a breach of your data confidentiality, please contact us immediately at: dpo@publicaffairssolutions.ro.

Important: After the data retention period ends, your data will be deleted. If we determine that this data could help us improve the quality of our products or services, we will continue using it only after it has been irreversibly anonymized.

Links to third party websites

 

Please note that we are not responsible for the privacy practices of other websites or third parties. We encourage you to be aware when you leave our site and to read the privacy policies of every website that may collect personal information.

Processing of minors’ data

 

The Public Affairs Solutions website is not intended for, and does not knowingly collect, information from minors under the age of 18 through the website. Accessing and using the website by a minor constitutes the implicit consent of the legal guardian for the minor in their care to navigate our site.

Additionally, if we discover that a minor has used our website without the approval of a legal representative, we will delete all personal data related to that individual.

International transfers of personal data

 

Public Affairs Solutions does not share personal data with partners operating outside the European Economic Area (“EEA”).

Rights you enjoy

 

As a data subject, you have specific legal rights regarding your personal data that we collect and process. Public Affairs Solutions respects these rights and ensures that your interests are appropriately considered.

Withdrawal of Consent: If processing is based on your consent, you may withdraw that consent at any time.

Data Rectification: If you notice that we hold incorrect personal data, you may request the correction of your personal information at any time. We make reasonable efforts to ensure that personal data—especially data that is continuously used and under our control—is accurate, complete, current, and relevant, based on the most recent information available to us.

Restriction of Processing: In the following situations you may request the restriction of processing your data

 

  • You contest the accuracy of the personal data for the period in which we verify it.
  • The processing is unlawful and you request restriction instead of deletion.
  • We no longer need your personal data but you require it for the establishment exercise or defense of legal claims.
  • You have objected to processing and we are verifying whether our legitimate grounds override your rights.

 

Access to Your Data You can request information about the personal data we hold about you, including what categories of data we process, their purposes, sources (if not collected directly from you), and any recipients. You may also request a free copy of the personal data we hold. We reserve the right to charge a reasonable fee for excessive or abusive requests.

Right to Data Portability: Upon request, we will transfer your personal data to another controller, where technically feasible, provided that the processing is necessary for the performance of a contract. Alternatively, you may request that we transfer the data directly to another controller of your choosing.

Right to Erasure: You may request the deletion of your personal data if:

  • It is no longer necessary for the purposes for which it was collected;
  • You object to further processing (see Right to Object);
  • The data has been processed unlawfully; You withdraw consent on which the processing is based.

Unless the processing is necessary:

  • To comply with a legal obligation requiring us to retain the data;
  • To meet legal retention requirements;
  • For the establishment, exercise, or defense of legal claims.

Right to Object: You may object at any time to the processing of your personal data based on your particular situation. In such cases, we will no longer process your data unless we can demonstrate compelling legitimate grounds or the processing is necessary for legal claims. Please specify whether you are requesting data deletion or restriction.

Right to File a Complaint: If you believe your data privacy rights have been violated, you may file a complaint with the data protection authority:

National Supervisory Authority for Personal Data Processing by completing the online form available at www.dataprotection.ro.

Important to note!

 

Timeframe: We will aim to resolve your request within 30 days. However, this period may be extended due to specific legal rights or the complexity of the request.

Access Restrictions: In certain situations, we may not be able to grant access to all or part of your personal data due to legal restrictions. If we deny your access request, we will inform you of the reason for the refusal.

Inability to Identify You: In some cases, we may be unable to identify your personal data due to a lack of identifying details provided in your request. In such cases, if you do not provide additional information that allows us to verify your identity, we will not be able to fulfill your request to exercise the legal rights described in this section.

Exercising your rights

 

To exercise your legal rights, please contact our Data Protection Officer in writing at the email address: dpo@publicaffairssolutions.ro.

This version was updated on 11.07.2025.